Diary Clerk

Salary - Circa £25,000

LPC Law

https://www.lpc-law.co.uk/

Canary Wharf, London

Deadline: 17th January 2019 12:00 am

LPC Law is seeking a Diary Clerk to join their busy team.

The firm specialises in the provision of advocacy services in the county courts throughout England and Wales. The successful candidate will ensure the effective management of allocation of hearings to advocates and other associated administrative tasks.

This role reports to the Practice Manager and in conjunction with other members of the team ensures the effective management of allocation of hearings to advocates and other associated administrative tasks.

The ideal candidate will have previous diary management experience (ideally gained in a legal environment). They will have strong attention to detail, excellent problem solving skills and a can do attitude.

Main responsibilities include:

  1. Allocation of hearings to advocates.
  2. Utilising advocates in the most cost effective way for LPC Law.
  3. Ensuring the diary is correctly maintained, including removing any duplicate bookings from the diary and amending job details on IMS to ensure all bookings comply with LPC Law house style.
  4. Dealing with client requests regarding the allocation of specific advocates.
  5. In line with requirements communicated by the Practice Manager and the Advocacy team, appropriately distribute work amongst advocates.
  6. Where necessary, confirming with advocates that they will be attending hearings allocated to them.
  7. Dealing with advocate queries by phone and email.
  8. Dealing with client queries where required, including quoting fees for attendance at hearings.
  9. Regularly updating all administrative checklists and tools utilised by the Diary Clerks.
  10. Issuing and lodging documents at the RCJ and other courts, including (where necessary) attendance before District Judges/Masters.
  11. Conducting searches at the RCJ and other courts
  12. Legalisation of documents at various institutions (e.g. Inland Revenue, embassies).
  13. Delivery of messages and papers to chambers and advocates as and when requested.
  14. Writing attendance notes within required timescales.
  15. Raising and sending invoices to clients for Outdoor Clerk work.
  16. Assisting the Practice Manager / Head of Department with ad hoc administrative tasks as and when required.

Person specification:

Level of Skills and Knowledge
Working knowledge of Microsoft packages
Strong communication skills, written and spoken
Experience of working in a legal environment (desirable)
Diary management experience (desirable)

Judgement
Is able to assess and solve problems in both a logical and creative manner
Demonstrates strong attention to detail
Remains calm under pressure

Personal Effectiveness
Demonstrates a ‘can do’ attitude and a logical mind
Demonstrates strong organisational skills & can consistently meet deadlines
Balances priorities effectively
Is able to work independently

Communication
Demonstrates accountability for own actions
Displays a professional and appropriate approach
Is able to communicate within a team environment

Commercial
Shows awareness of LPC Law as a business
Is aware of need for client focus and portrays professional image in all undertakings
Is able to maintain client relationships on routine matters

Hours: 40 hours per week (Monday to Friday between 08:00-18:30, on a rotational basis)

How to Apply:

To apply please send your CV and a covering letter outlining why you are interested in the role and why you would be suitable to recruitment@lpc-law.co.uk

Any enquiries can also be directed to recruitment@lpc-law.co.uk or by phone to the HR & Recruitment team (020 7090 1595)

The LPC Law Privacy Notice can be found on the ‘Apply’ page on LPC Law’s Recruitment website. By submitting your application you are consenting to the information you provide being kept on file and processed for recruitment purposes in accordance with the LPC Law Recruitment Privacy Notice and relevant Data Protection Legislation.