3 Paper Buildings (3PB Barristers) requires a Practice Manager for the Family Law Team in the Birmingham office of this large, established national set. Chambers has 200 tenants including 11 QCs.
Salary is negotiable depending on experience.
To apply, please fill out the Staff Application Form (attached below) or from our website (www.3pb.co.uk)
The closing date is Wednesday 20th March 2019 by 5.00pm.
Chambers is an Equal Opportunities Employer
Position : Practice Manager
Reporting to: Practice Directors / Chambers Director
To undertake the efficient and accurate clerking of the Family Law team in Birmingham, assisting with the civil teams with liaison across all offices, namely: London, Birmingham, Oxford, Bristol, Bournemouth and Winchester. To deal with the associated administration and assisting with all diary and marketing functions within the clerking remit, whilst delivering a high quality service to all clients.
Key Skills and Experience
- Excellent time management
- Excellent presentation and communication skills (including face to face and telephone communication)
- Enthusiastic and confident
- Thorough and self-motivated
- Professional and flexible
- Outgoing and confident personality
- Good interpersonal skills to liaise with internal clients and suppliers
- Excellent attention to detail
- Confident in their written skills ability
- Ability to multi-task and work to deadlines
- Desire to progress within their role
- Moderate proficiency and or aptitude in Microsoft Windows operating system; MS Word (essential); MS Excel (desirable); MS Outlook (desirable)
- Experience in using LEX (desirable) and CCMS (desirable)
- Experience of working with the Legal Aid Agency and their systems (essential)
- Knowledge of the Court System and Legal industry generally (desirable)
- Ability to work independently and as part of a team
Key Responsibilities and Duties
- Efficient and accurate family and civil clerking with liaison/co-ordination across all sites.
- Managing the diary and practice, including all activities relating to the barristers getting to and from court
- manage fees, ensuring barristers’ fees are created for the work they do and are collected
- market and develop the business to maintain the supply of work
- be aware of compliance matters as these are the standards and accreditations to which chambers have to adhere.
- discussing with a client the most appropriate barrister to take the case in terms of specialisation, particular abilities, experience and availability (being aware of any potential conflict of interest where barristers from the same chambers are representing opposing parties)
- negotiating the fees to be charged with the instructing solicitor
- Advising members of the most effective/efficient billing methods.
- Identifying and undertaking any work necessary to chase and bill the cases wherever possible including making telephone calls to solicitors/LAA/Courts to chase information/outstanding fees and handling incoming telephone enquiries from the same.
- Ensure Aged Debt is managed effectively; adhering to Chambers’ protocol and Bar Council’s Guidelines for cash collection (distribute cheques/remittances).
- planning the timetable of a case in detail, taking into account factors such as preparation time, conferences (i.e. meetings with instructing solicitors and clients) and estimated number of days in court
- arranging meetings on behalf of the barrister with the instructing solicitor and client to discuss the case informing the client’s solicitor of progress and, in case of a delay, renegotiating the agreed timetable of work as required
- provide input, feedback and solutions relating to improvement/developments in service and generally assist other team members, with a view to future development.
- planning the workload of each barrister to avoid clashes of court times Work to achieve targets as set out by the CEO, Chambers Director and Practice Director
- Noting incoming correspondence on cases and taking required action, i.e. composing and typing responses to queries raised, making telephone calls where required.
- proactively seeking work for the chambers by keeping in touch with solicitors and undertaking other marketing activities, such as holding seminars and hosting events
- referring cases to more appropriate chambers when a lack of specialist expertise could jeopardise the outcome of the case
- keeping up to date with specific areas of law and the specialisms of the barristers within the chambers
- running business activities and the administrative systems of chambers to meet quality standards
- keeping accounts and arranging the collection of case fees
- discussing with barristers the areas of law in which they wish to develop expertise and allocating relevant cases to them.